Conference Information

Conference Information

April 10-13, 2025

Crystal Gateway Marriott (Book a room)
Address: 1700 Richmond Hwy, Arlington, VA 22202
Phone: (703) 920-3230

Time	Event
1:00pm - 5:00pm	Check-in Registration
5:00pm - 6:30pm	Networking Rooms (Pre-Conference)
6:30pm - 7:30pm	Opening Welcome Reception & Happy Hour
7:30pm	Explore DC / Dinner on your Own

Time	Event
7:00am - 8:00am	Morning Refresh: Yoga
7:30am - 5:00pm	Check-in Registration
8:30am - 9:30am	Conference Welcome & Networking Breakfast
9:30am -10:30am	Opening Keynote
10:30am -11:15am	Break
11:15am -12:15pm	Concurrent Workshops Sessions
12:15pm - 2:00pm	Lunch on your own Vendor Time
2:00pm - 3:00pm	Concurrent Workshops
3:00pm - 4:00pm	Concurrent Workshops
4:00pm - 5:00pm	Concurrent Workshops
5:00pm - 6:30pm	FWCA Marketplace: Vendors & Bookstore
6:30pm - 7:30pm	Dinner
7:30pm - 8:30pm	Keynote
8:30pm - 9:30pm	TENTATIVE – book signing

Time	Event
7:30am - 5:00pm	Conference Registration
7:30am - 8:30am	Morning Refresh: Yoga
8:30am - 9:30am	Networking Breakfast
9:30am - 11:00am	Keynote Speaker
11:00am - 11:30am	Vendor Break
11:30am -12:30pm	Concurrent Sessions
12:30pm - 2:00pm	Lunch on your Own
2:00pm - 3:00pm	FWCA Marketplace: Vendors & Bookstore
2:00pm - 2:50pm	Research Lighting Rounds
3:00pm - 4:00pm	Concurrent Sessions
4:00pm - 5:00pm	Concurrent Sessions
5:00pm - 6:30pm	Vendor and Sponsor
6:30pm - 8:30 pm	Evening of Excellence

Time	Event
8:00am - 9:00am	FWCA Marketplace: Vendors & Bookstore
9:00am - 9:45am	Farewell Brunch
10:00am - 11:15pm	Leadership Panel
11:15am -12:30pm	Closing Keynote
12:30pm -1:30pm	Vendor Time

Plan Your Conference Experience

REGISTER EARLY FOR FWCA

REGISTER AS A VENDOR OR SPONSOR

More Information

Academic Sponsors, Corporate Sponsors, and Vendor registration is now open! FWCA Participant Early registration is open now.

$550 Early (October 10, 2024-Jan. 15, 2025)
$650 Regular (Jan 16, 2025 -March 14, 2025)
$750 late (March 15, 2025 -April 2, 2025)

If your registration will be sponsored by your institution, please ensure you receive your complimentary registration code before proceeding with your registration. Registering without the sponsorship code, and later needing to re-register will incur a cancellation fee.

We are pleased to provide on-site promotional items, such as conference bags, to all participants during check-in. However, to guarantee the availability of these materials, please complete your registration before the registration deadline, on March 14, 2025. Registrations submitted after this date are not guaranteed to receive promotional items.

Academic, Corporate Partners, and Vendors

Join us at the 13th annual Women of Color in Academia (WCA) conference as a valued vendor or sponsor! This event offers a unique opportunity to connect with and support a dynamic community of Women of Color in higher education. As a vendor or sponsor, you’ll have the chance to showcase your products, services, and initiatives to a diverse and engaged audience of professionals, scholars, and campus leaders. Align your brand with the mission of empowering women of color while enjoying exclusive visibility, networking, and promotional opportunities throughout the conference.

Don’t miss the chance to be part of this impactful event—secure your spot today!

For more information visit our Sponsors and Vendors page

We are excited to welcome you to our conference and have partnered with Crystal City Gateway Marriott to provide comfortable and convenient lodging for our attendees. Enjoy the convenience of staying in a modern, comfortable hotel that offers special lodging rates for our event. The Marriott has a prime location, with nearby dining, shopping, and entertainment options in walking distance. Crystal Gateway Marriott is only one mile from Reagan National Airport DCA, two miles to Washington, DC and directly connected to the Crystal City Metro station providing the perfect home base for your visit to the Washington, D.C. area

Hotel: Crystal City Gateway Marriott

Address: 1700 Richmond Hwy, Arlington, VA 22202

Phone: (703) 920-3230

Experience luxury accommodations with on-site dining and fitness facilities. Special conference rate of $162 per night, plus tax. Use this LINK to receive the conference discounted rate.

Booking Instructions:

To take advantage of the special rates, please book your room by March 20, 2025, and mention the conference name or use the provided booking link. Early booking is recommended, as rooms are limited and subject to availability.

Need Assistance?

Don't hesitate to contact our conference team at fwca@vt.edu or Mrs. Jeneen Preston (pjeneen7@vt.edu) if you require assistance with your lodging arrangements or have specific accommodation needs.

Transportation to the conference will be arranged for your convenience, with various options available to suit your location and preference. These include:

Plane:

From Ronald Reagan Washington National Airport (DCA)-10 mins
From Dulles International Airport (IAD)-36 minutes

Train (Amtrak):

From the Alexandria Amtrak station (ALX)-15 mins
From the Washington, DC Union Station (WAS)-15 mins

**Average ticket prices range from $50 to $200, depending on your location and how far in advance you book before April. **

Train (Metro):

The hotel is directly connected to the Crystal City Metro station stop on the metro.

Parking

On-Site Parking

Hourly: $20.00
Daily: $47.00
Long Term Parking is offered

Valet

Daily: $53.00
Garage Vehicle Height Clearance is 6 feet

Charis N Tucker wins the Future of the Academy Award at the 2024 FWCA event

Call for Workshop Proposals, Creative Performances, and Award Nominations

We invite you to contribute to conference by submitting a workshop proposal, creative performance, or award nomination. This is your opportunity to share your expertise, creativity, and achievements with a vibrant community of women.

Whether you wish to lead a session on leadership, career development, personal well-being, or scholar activism, or you have a creative performance that speaks to the conference theme of "Empower, Elevate, and Excel: Women of Color Leading the Academy," we welcome your submission. Additionally, if you know someone who has made significant contributions to the field, please consider nominating them for one of our prestigious awards.

Join us in shaping a powerful and inspiring conference experience. Submit your proposal or nomination today!

FWCA Submission Portal is open now to September 30, 2024.
Accepting proposals for:
Workshops
Creative Performance
Award Nominees